We are delighted to announce that Pitchbooking’s innovative booking software solutions have been listed on the G-Cloud 14 framework, a key initiative by the UK government to simplify the procurement of cloud-based services for public sector organisations. This achievement represents a significant milestone for us, enabling broader collaboration with council partners across the UK. The G-Cloud framework, managed by the Crown Commercial Service (CCS), allows public sector organisations to procure pre-approved cloud services quickly and efficiently without going through lengthy tender processes. This listing not only highlights the value and reliability of our software but also positions Pitchbooking as a trusted partner in transforming public sector operations, particularly in sports facility and event management.
A Perfect Fit for Councils Across the UK
As councils continue to modernise and improve their services, they face challenges such as resource optimisation, limited budgets, and the need to engage with increasingly digital-savvy communities. Pitchbooking’s software solutions directly address these issues, offering tailored tools for managing sports facilities and events.
Our listing on the G-Cloud 14 framework includes two key products:
- Facilities Booking Management Software
- Events Booking Management Software
Both solutions are designed to help councils streamline their operations, reduce administrative burdens, and improve community engagement. Let’s explore each offering in detail.
Facilities Booking Management Software: Simplifying Access to Sports Venues
Our Facilities Booking Management Software is an end-to-end solution that revolutionises how councils manage and promote their sports venues. Whether it’s a 3G football pitch, a leisure center, or a community hall, this software ensures seamless bookings and enhances user satisfaction.
Key Features for Councils:
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Online Booking System: Residents can easily search for available facilities, book time slots, and pay online, all from the convenience of their devices. This 24/7 accessibility increases bookings and reduces barriers to entry.
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Comprehensive Payment Options: Supports a variety of payment methods, including credit/debit cards, BACS transfers, Google Pay, and Apple Pay, ensuring convenience for all users.
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Efficient Scheduling: Automated scheduling tools allow councils to manage availability, set priority access for certain groups, and handle recurring or block bookings with ease.
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Integrated Financial Management: With seamless invoicing and payment reconciliation features, councils can maintain accurate financial records and ensure timely payments.
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Smart Facility Access: Integrates with automated locks and lighting systems, reducing the need for on-site staff and ensuring facilities are only accessed by authorised users.
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Customisable Booking Rules: Councils can tailor booking forms, set specific criteria for bookings, and automate email notifications to keep users informed.
Benefits for Councils and Communities:
• Increased Revenue: Maximising facility usage through optimised scheduling and increased accessibility drives higher revenues.
• Reduced Administrative Workload: Automating tasks such as invoicing, payment processing, and scheduling allows staff to focus on other priorities.
• Enhanced Community Engagement: A user-friendly platform encourages more residents to take advantage of local sports and leisure facilities, fostering a sense of community.
Event Management Software: Simplifying Event Hosting
Hosting community sports events can be a logistical challenge for councils. Our Event Management Software eliminates these hurdles, enabling councils to organise events efficiently while delivering an exceptional experience for attendees.
Key Features for Councils:
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Streamlined Online Registration: Users can browse events, register, and pay online with ease, making the process simple and user-friendly.
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Real-Time Attendance Tracking: Stay updated on registrations and attendance with comprehensive analytics that provide insights into participant demographics and preferences.
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Advanced Scheduling Tools: Plan event schedules, manage venue availability, and handle last-minute changes effortlessly.
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Customisable Data Capture: Tailor registration forms to collect specific information, such as dietary preferences, medical needs, or team affiliations.
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Integration with Council Systems: Sync event data with existing financial and CRM systems for seamless management and reporting.
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Check-In and QR Code Systems: Digital check-in options using QR codes ensure quick and secure entry for attendees.
Benefits for Councils and Communities:
• Improved Event Participation: Easy registration and payment systems encourage more community members to participate in local events.
• Data-Driven Decision-Making: Access to detailed analytics helps councils identify trends and plan future events more effectively.
• Resource Optimisation: Automating event management processes saves time and resources, allowing councils to focus on delivering memorable experiences.
Why Councils Trust Pitchbooking
Councils across the UK face increasing pressure to do more with less. From tight budgets to evolving community expectations, the public sector is tasked with delivering high-quality services efficiently. Here’s why Pitchbooking stands out as the ideal partner for councils:
- Ease of Use for Both Staff and Residents:
Our software is intuitive and user-friendly, ensuring minimal training requirements for council staff while providing a seamless experience for residents. This ease of use reduces friction, increases adoption, and fosters satisfaction.
- Scalability for Councils of All Sizes:
Whether managing a single community center or multiple sports facilities across a large borough, our solutions scale to meet the unique needs of each council. Flexible pricing and customisable features ensure councils only pay for what they need.
- Robust Security and Compliance:
We prioritise data security and adhere to all relevant government standards, giving councils peace of mind when handling sensitive information. Features like GDPR compliance, secure payment processing, and user authentication safeguard council and user data.
- Commitment to Innovation:
Pitchbooking continually evolves to meet the changing needs of councils and communities. Regular updates, new features, and integrations ensure our software remains at the forefront of facility and event management.
- Dedicated Support:
Each council is assigned a dedicated account manager to guide them through onboarding, implementation, and ongoing usage. Our responsive customer support team is always available to resolve any issues and provide training when needed.
The G-Cloud Advantage: Simplifying Procurement
Being listed on the G-Cloud 14 framework offers significant benefits to councils looking to adopt Pitchbooking’s software:
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Faster Procurement Process: Councils can avoid lengthy tendering processes by purchasing pre-approved services directly from the Digital Marketplace.
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Transparent Pricing: All costs associated with our services are clearly outlined on our G-Cloud listings, ensuring no hidden fees.
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Guaranteed Quality: As a G-Cloud supplier, Pitchbooking has undergone rigorous vetting to ensure our services meet the high standards required by the public sector.
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Reduced Risk: Councils can trust that our solutions are designed to deliver value and reliability, backed by customer success stories and proven results.
Frequently Asked Questions
1. How can councils access Pitchbooking’s services through G-Cloud 14?
Councils can visit the Digital Marketplace and search for “Pitchbooking” to find our listings under Lot 2: Cloud Software. Each listing includes detailed information about our services, pricing, and terms. Councils can then purchase our solutions directly through the platform.
2. What kind of support does Pitchbooking offer during implementation?
We provide each new customer with a dedicated account manager who oversees onboarding, setup, and training. Comprehensive documentation, video tutorials, and a responsive support team ensure councils can make the most of our software from day one.
3. Can Pitchbooking’s software integrate with existing council systems?
Yes, our software integrates seamlessly with various financial, accounting, and CRM systems. We also offer payment reconciliation features and support for cost codes to ensure compatibility with existing council processes.
Looking Ahead
Joining the G-Cloud 14 framework marks an exciting chapter for Pitchbooking. We are eager to collaborate with councils to enhance community engagement, streamline operations, and maximise the impact of public resources. By leveraging our cutting-edge booking and event management solutions, councils can better serve their communities while achieving their operational goals. If you’re a council looking for a reliable, innovative partner to transform your sports facility or event management processes, we’d love to hear from you. Together, we can build stronger, more connected communities.