By the end of September, the new season for sports clubs across the country is well underway. Optimism and excitement for the clubs involved, but this time period tends to be the most difficult for facility owners and local authorities. The booking forms, the league fixtures, the payment methods for facility rental should all be set up and agreed by now. You should know who is using your facilities, when the are using them, and payment should be completed in a timely manner.

But the reality is, manual booking and payment processes for the rental of sports facilities creates a real struggle to stay on top of your bookings. In particular we see two problems that crop up at the beginning of a new season:

Ensuring teams secure their home ground for the season (importantly whilst allowing rental of the facility by others on the occasions they are not using the facility)

Our solution allows you to create ‘Access Restrictions’ to a specified facility for certain users. This ensures that the home team can secure the facility for the dates they need, with the facility becoming openly available for the rest of the public to make use of on all other occasions. You don’t want a free for all when bookings are opened to the public, but you want actual available slots to be easily booked - this is what our solution can enable.

Payment takes longer than it should at the beginning of a season

We know this issue can crop up at all times of the year (and regularly does!) but it tends to be especially prevalent early in the new season when teams are dealing with their own financial processes. With Pitchbooking, payment for facility rental is automatic, online, and completed in under 30 seconds at the point of booking confirmation. No need to invoice or reconcile cash payments.

The season start is a particularly difficult time for facility owners and administrators. If you want to have it run smoothly next time, reach out to us via info@pitchbooking.com